Privacy policy

Effective Date: January 1, 2026

At Vantera Wellness, we respect your privacy and are committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, store, and safeguard your information when you visit our website, request a proposal, download resources, purchase products, or interact with our wellness programs.

By using our website and services, you agree to the practices described in this Privacy Policy.


Our Commitment to Privacy

Your trust matters. We collect only the information needed to provide workplace wellness services, improve your experience, and communicate with you transparently.


Information We Collect

We collect information in several ways depending on how you interact with us.

Information You Provide

You may voluntarily provide information such as:

  • First and last name

  • Email address

  • Phone number

  • Company or organization name

  • Job title

  • Program inquiries

  • Proposal requests

  • Contact form submissions

  • Newsletter subscriptions

Information We Collect Automatically

When you browse our website, we may automatically collect:

  • IP address

  • Browser type

  • Device information

  • Pages visited

  • Time spent on pages

  • Referral source

  • Cookies and similar technologies

Program Participation Information

When participating in workplace wellness programs, we may collect limited program-related information necessary to deliver services. We do not collect unnecessary personal health information through our website.


How We Use Your Information

We use your information to:

  • Respond to inquiries and proposal requests

  • Deliver workplace wellness services

  • Process product purchases

  • Send requested guides and resources

  • Improve website performance

  • Personalize your experience

  • Communicate about programs and events

  • Send marketing emails (with your consent)

  • Meet legal and contractual obligations


Corporate Wellness Services

Many of our services are provided through employer partnerships.

When your employer engages Vantera Wellness:

  • We provide services on behalf of the organization.

  • Individual participation information is handled according to applicable agreements.

  • Employers generally receive aggregate reporting rather than personal employee information, unless otherwise authorized or legally required.


Cookies and Tracking Technologies

Our website uses cookies to improve functionality and understand website usage.

Cookies help us:

  • Remember preferences

  • Analyze traffic

  • Improve performance

  • Support marketing efforts

You can disable cookies through your browser settings, although some website features may not function properly.


Marketing Communications

If you subscribe to our emails, we may send:

  • Wellness insights

  • Program updates

  • Event invitations

  • New resources

  • Product announcements

You may unsubscribe at any time using the link included in every email.


How We Share Information

We do not sell your personal information.

We may share information with trusted service providers that help us operate our business, including:

  • Email marketing platforms

  • Website hosting providers

  • Payment processors

  • Analytics providers

  • Customer support tools

These providers are authorized to use your information only as necessary to perform services on our behalf.

We may also disclose information when required by law or to protect our legal rights.


Data Security

We implement reasonable administrative, technical, and organizational safeguards to protect your information against unauthorized access, loss, misuse, or disclosure.

While no online system can guarantee absolute security, we continuously work to maintain appropriate protections.


Data Retention

We retain personal information only for as long as necessary to:

  • Provide requested services

  • Fulfill contractual obligations

  • Meet legal requirements

  • Resolve disputes

  • Maintain business records

When information is no longer needed, we securely delete or anonymize it.


Your Privacy Rights

Depending on your location, you may have the right to:

  • Access your personal information

  • Correct inaccurate information

  • Request deletion of your information

  • Withdraw marketing consent

  • Request information about how your data is used

To exercise these rights, please contact us using the information below.


Third-Party Services

Our website may contain links to third-party websites or services.

We are not responsible for the privacy practices of those external websites, and we encourage you to review their privacy policies before sharing personal information.


Children's Privacy

Our website and services are intended for adults and workplace wellness participants.

We do not knowingly collect personal information from children under the age of 13 through our website.